Accounts Officer

Job Description

The Accounts officer is reporting to the Senior Manager – Finance / Lead -Finance & Accounts.

Key Responsibilities

A) Financial:

• Maintenance of CAF India’s NGO Database.
• Regular updation of the database with FCRA & Local Bank details
• Updating the details in DMS-hives software for faster disbursements of funds
• Regularly checking the FCRA compliance of NGOs on MHA’s website
• Timely disbursement of CAF India’s Payroll Giving Programme, besides sending disbursement letters to NGOs
• Preparation of debit note and reconciliation of debit note sheet at the end of every month.
• Maintaining Fixed Assets Register and to make sure all the assets are codified & physical verification of assets.
• Handling online donations via NGO portal and Give4good portal – weekly
• Monthly disbursement/payment to charity partner
• Paying bills, handling correspondence, and maintaining files.
• Bank reconciliation at the end of every month.
• Prepare financial report and utilization certificate as per requirement of the donor.
• Prepare bank letters for online receipts and pass the entries in books.
• Annual Reconciliation of Financial Figures with Lead Finance according to CAF Norms.
• Vendor payments related to Indirect & Direct Expenses after proper deduction of TDS
• Maintaining & Handling E-NET HDFC for all types of payments to Vendors/ NGOs etc.
• Issuing letters to NGO partners about intimation of Fund Transfer in favor of them regarding projects & thematic areas.
• Assisting in Finalization of Books of Accounts.
• Issuance of 80G (Tax Exemption Certificate) to all Individual Donors.
• Maintenance of cheque books for FCRA & local Bank A/c and any other task given by team members.
• Any other work assigned by the Director of Finance.

B) Grant Management System:

• Coordinate with Project Manager if there is any variance in Budget Utilization.
• Review of Fund release advice & accordingly release the installment to charity partner after following payment procedures
• Providing audited financial statements (Receipt & Payment Account) to donor as per grant for the closure of the grant.
• Track the budget utilization as per budget line heads and approved budget Limit

C) Audit & Compliance:

• Conducting a thorough check on CAF India’s NGO partners, ensuring that their systems are in compliance with CAF INDIA’s procedure.
• Regularly checking MHA’s website for amendments in the FCRA.
• Handling internal auditors, statutory auditors & FCRA Auditors for their queries during internal, statutory & FCRA audit.
• Ensuring full compliance while sharing bank details with donor to ensure error-free transactions

D) Reporting:

• Preparation and timely submission of the financial reports to donors.
• Monthly update the reporting status of assigned work and project.
• Reporting to donors about pervious balances lying with CAF INDIA, so that the funds are utilized after prior approval from the donor.

Eligibility

Must be Commerce Graduate with 3-7 yrs. Experience.

Location:

The position will be based at the CAF India headquarters at New Delhi.

To Apply:

Interested and eligible candidates interested in this position are requested to apply to This email address is being protected from spambots. You need JavaScript enabled to view it. with their updated resume, present/last drawn Cost to Company and a short note on why they qualify for this role.